Careers - Latin America

Doble Latin America

Doble Engineering Company provides sales, service and real-time applications support for clients in Latin America. By supplying diagnostic instruments, services, and expertise to Latin America, Doble is building close relationships with energy generation, transmission, and delivery companies, as well as industrial power users, working in partnership to improve the performance of their systems and operations.

A local presence in the region ensures fast response to customer needs for apparatus condition assessment as well as critical support, increasing the reliability of electric power.

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Doble Career Opportunities in Latin America:

Administrative Assistant   (Sao Paulo, Brazil)

Administrative Assistant

Sao Paulo, Brazil

JOB SUMMARY:

Perform administrative and office support activities for multiple divisions, including Doble, Aclara and ETS Lindgrin staff.

Essential Job Functions

• Route telephone calls
• Edit and format documents
• Manage mailings to clients
• Direct faxes, and manage the fax log
• Sort and distribute incoming mail
• Handle confidential information according to established policy and procedure
• Prepare and mailing potential client proposals
• Manage the importation of new and used Doble equipment from our factories in USA, Norway and Germany
• Manage the exportation of instruments needing repairs at our factories in USA, Norway and Germany
• Manage invoicing of sales, repairs and calibrations of our instruments
• Manage the inventory of demo equipment
• Enter and track employee trips on the Doble travel calendar
• Manage Client Service training evaluation process from start to finish
• Handle training requisitions for Engineers and assigning e-numbers to jobs
• Act as back-up to the receptionist and cover reception duties as assigned, including fielding telephone calls and receiving and directing visitors.
• Type, fax and copy duties as assigned
• Organize and maintaining filing
• Provide information and assistance to clients in a courteous, professional manner
• Assist in the planning of technical and commercial events in the territory
• Assist in building agendas for meetings and organizing and creating supporting documents for said meetings
• Responsible for setting up and forwarding calls to “after hours” emergency telephone
• Related duties as assigned

A. EDUCATION:

Level of Education : Some College

May additional equivalent experience above the required minimum substitute for the checked level of education?      High level admin experience in a company with a US parent company

B. EXPERIENCE - 3-5 years of experience

C. KNOWLEDGE, SKILLS, AND ABILITIES-
• Experience in Microsoft Office, particularly Microsoft Word, Excel and PowerPoint
• Experience as an administrative assistant
• Ability to effectively communicate, both orally and written, to various levels of the Doble organization and suppliers
• Ability to accurately perform difficult typing/word processing duties
• Ability to carry out instructions furnished in written or oral form
• Possess a strong customer service orientation
• Strong organizational skills
• Ability to operate office equipment including copiers, facsimile machines, computers and scanners; inputting and retrieving data and text
• Overtime may be required

Please send CV to mplueddemann@doble.com